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Booking Rules and Accommodation Rates for 2009 |  |
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For Printable version click here Contact for Bookings
Accommodation Rates and Seasons for 2009: (dates are inclusive) Accommodation rates and the periods they apply are as follows. With the approval of the appropriate Area Vice President, Summer Rates will apply whenever there is insufficient snow for skiing. As a basic rule Winter rates will apply when the lifts are operating.
Advanced Bookings Bookings for the ski season open 1 March. Bookings for members with priorities will be processed on 16 March. Bookings for members without priorities will be processed on 31 March. Bookings for guests will be processed from 1 April. Bookings will be processed on a first come first served within those time frames. Members with priorities may only exercise those priorities before 16 March. After that they will be on a first come first served basis with all other bookings. So, if you have earned a priority don't waste it - book early! Alterations (Low and High Season):
No alterations to confirmed booking with less than 14 days notice. * Where a booking is changed to a later date and subsequently cancelled, the cancellation fee applied will be that for the shorter period. For cancellations within 28 days the directors may consider waiving the fee in exceptional circumstances on representation supported by documentary evidence. Such requests should be addressed to the Treasurer as the Booking Officer has no authority to advise or act in these matters. Whenever booking dates are changed an alteration fee will be charged as shown in the table above. # May be varied in exceptional circumstances on written request to the Committee with supporting documentary evidence. In any event, a minimum fee of $20 per person per booking will be charged. Applications for both Members and Guests The Club's approved Booking Form is to be used for all accommodation requests, with separate forms and separate payment (either cheques or credit card authorisations) required for each booking period. The Booking Form must show the name of each person requiring accommodation, and the ages of all children must be shown. The Booking Officer is authorised to return any incorrect application, which could delay the processing of your request. Booking Periods The standard booking periods are:
Weekly bookings will normally be given priority over weekends, and a standard booking over a non-standard booking. However, every effort will be made to satisfy members' requests as well as endeavouring to achieve maximum utilisation of the lodges. In order to maintain an equitable allocation of accommodation, applications for bookings in excess of one week will be considered as multiple bookings and thus treated as separate applications. Additionally, members may seek Advanced Bookings for a maximum of 28 days in each lodge per season, however requests for accommodation in excess of these amounts, received prior to the beginning of the season, will not be processed until then. Persons booked for the maximum continuous stay (28 days) must be absent from the lodge for a minimum of two days before being eligible for a further stay. [Note: Under the NSW Public Health Regulations the maximum continuous stay in Perisher and Thredbo lodges is 28 days.] Cancellation and Booking Amendment Fees The following fees are charged for the cancellation or alteration of bookings: Cancellations (Low and High Seasons):
Children Children under four years of age cannot be accommodated in the Perisher Valley Lodge in Winter. Accommodation will be charged at Member or Guest rates dependent upon the classification of the child (ie whether the child has a family membership). There is no special rate for children - They are either a member or a guest. Confirmation of Bookings The Booking Officer will confirm your booking as soon as all details are finalised and payment has been received. Should your requested accommodation not be available, the Booking Officer will contact you to offer alternatives. When you receive your confirmation please check your invoice for the correctness of details. Credit Cards When using the credit card facilities, please ensure there are sufficient funds available to meet the debit by the Club. Should 'over-card limit' require the Booking Officer to request a cheque be sent by the Member, the requested booking will not be held should others have requested the same period. Family Member Bookings Family Members 18 years and over may stay in the lodges without their related Ordinary or Associate Member. Family Members under 18 years must be accompanied by an adult member (ie a Member aged 18 or over). Last-minute Bookings Accommodation is frequently available at short notice. Members seeking to takeā€“up such accommodation should telephone the Booking Officer during the available hours, or after Thursday evening, the Hut Leader/Manager of the lodge required, to ascertain availability. Accommodation charges for these bookings are to be paid direct to the Hut Leader/Manager, by cash or cheque, on arrival, or prior to extending if already staying in a lodge. Remember, once made, these bookings are subject to cancellation and alteration fees which will be charged to your account and will need to be cleared before future bookings will be accepted. Phone numbers for the Lodge Managers are: Mt Buller: 03 5777 6363 Perisher: 02 6457 5151 Thredbo: 02 6457 6305 Payment for Bookings Full payment must be made by either an Ordinary, Honorary Life, Associate or Temporary Member at the time of booking, using Mastercard or Visa facilities, or the Member's crossed cheque made payable to The R.A.N. Ski Club. Payment by credit card can only be accepted with the Member's written authorisation or by telephone, and must include the card's expiry date. Please ensure that the name on the credit card is accurately stated. Priorities If there is insufficient accommodation to meet the demands of advanced bookings, the following priorities will apply to the allocation of accommodation:
School Holidays If necessary a ballot will be held and all applicants will be advised of their booking status by the end of March. Single Supplement Members making a booking in the high season for just one person who is not prepared to share a room will be required to pay for the two beds at the applicable rate. Single members and guests will not be forced to share with someone of the opposite sex but may be required to share with an older or younger person. Special Parties Members wishing to take special parties to the lodges are to forward their requests to the Booking Officer for consideration by the Directors. The Booking Officer will advise the outcome of the request. Telephone Bookings Booking enquiries may be made by phone at any time (see paragraph on hours of contact), however accommodation will normally only be reserved if a written application is made (it may be faxed). However, telephone bookings will be accepted in the two weeks prior to the required booking date if Bankcard, Mastercard or Visa telephone authorisation is given to the Booking Officer at the time of booking. Booking Application Click here to download the booking application form. Summer Bookings Requests for summer bookings, including Christmas, are open all year round. Summer Bookings for Mount Buller are handled by the Victorian Sub Committee, and requests should be made to Diane Thompson, telephone (03)90158038 Mobile 0419137587 . If unable to contact the summer booking person contact Mal Peters on 0418 452 537. Summer Bookings for Perisher and Thredbo are handled by the Booking Officer and requests should be made to Liz on (02) 6295 6634. Book a whole lodge Are you planning a conference, family reunion, birthday or other celebration next summer? Members and their guests may use any of the three Club lodges during summer. The lodges are usually not busy during summer, except for certain weekends at Thredbo, but if you want to have exclusive use of a lodge for a particular function you may now do so at special discount prices. Whole of lodge bookings may not be available in popular periods (eg Christmas, Jazz Festival weekend) where other members may wish to use the lodge. Whole of lodge bookings can only be made in summer and a set price will apply regardless of the number of people or the mix of members and guests. At least one of the persons must be a member and they must apply by the rules for the use of lodges in summer. The rates applicable for having exclusive use of a lodge during summer are as follows:
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Updated Nov 2008 |  |
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